Guest Article by Caselle President, Chad Jarvi
As the way we interact with businesses and services continues to evolve, so do the expectations citizens have for their local government. In this guest article, Caselle President Chad Jarvi shares his perspective on the growing importance of digital engagement in the public sector—and how municipalities can better serve their communities by offering accessible, user-friendly online services.
Online engagement has evolved into a standard expectation for organizations across all sectors. Take, for example, your banking experience. Years ago, doing things like cash checks, transfer funds between accounts, taking out a certificate of deposit meant you needed to visit your local bank. Most people now assume – without a second thought – that they can log into a secure website to do all those things without leaving home. This level of digital access has become the norm. Similarly, think back in time – depending on your age – when renting a movie meant a trip to the video store, or listening to new music required going to the store to buy a physical CD. These examples highlight how digital convenience has reshaped our expectations in everyday life.
Today’s citizens increasingly expect their local government to offer the same level of digital convenience they experience in other areas of their lives. Just as they manage their finances, shop, or stream entertainment online, they also want the ability to interact with government services without needing to visit city hall. Whether it’s paying a bill, submitting a permit application, renewing a business license, or accessing public records, residents now anticipate seamless, accessible, and user-friendly digital options.
Providing digital services to citizens offers numerous advantages for both residents and government organizations. Key benefits include:
- Convenience
Residents can easily complete tasks—such as paying bills or submitting forms—without needing to visit municipal offices. - Enhanced Citizen Engagement and Satisfaction
Streamlined, user-friendly digital interactions improve the overall citizen experience and align with modern expectations. - Increased Operational Efficiency
When more services are available online, staff can focus on higher-value tasks rather than routine administrative work. - Greater Accessibility
Online services are available 24/7 and are especially valuable for residents who live outside the immediate area or have mobility challenges. - Improved Data Accuracy
Digital forms can enforce formatting rules and required fields, reducing errors and ensuring consistent data collection. - Automated Reminders
Email and text notifications can alert residents about upcoming deadlines or renewals – such as an overdue utility bill – helping them stay informed and compliant.
When providing online capabilities, it is essential to ensure that all citizens—regardless of age, ability, or access to technology—can benefit from these digital offerings. While younger residents may expect seamless online interactions, older individuals or those with limited resources may face barriers.
To promote digital inclusion, consider the following key principles:
- Affordability
While internet access is widespread, not all residents can afford the latest devices or high-speed connections. Ensure that your digital services are compatible with older hardware and browsers to maximize accessibility. - Accessibility
Design websites and digital content with accessibility in mind. Use clear language, readable fonts, high-contrast color schemes, and include features like captions and screen reader compatibility to support users with disabilities. - User-Friendly Interfaces
Prioritize intuitive navigation and clear instructions. A well-designed interface reduces frustration and encourages broader adoption across all age groups and technical skill levels. - Motivation and Engagement
Develop content and services that are relevant to the diverse needs of your community. A positive user experience builds trust and encourages continued use of online services.
The ways in which citizens interact with their local government is much different than the way they do with other organizations and businesses. In fact, the services and permits required, let’s say, are much different from community-to-community, making it essential for local governments to tailor their digital offerings to meet the unique needs of their residents. Below are several key online services that can help increase citizen engagement and improve the overall user experience.
- Utility Bill
Residents should have the ability to manage their utility accounts online. This includes signing up for paperless billing, viewing current and past bills, monitoring usage over time, enrolling in autopay, and making payments using various methods.
“The transparency really helps from a customer service perspective, and I love what it brings from a utility billing standpoint. The trends, charts, and graphs make it easy for residents to understand their water usage and payment history over time. It’s also very intuitive for them to set up autopay, view their history, and manage their accounts online.”
– Rob Voshell, City of Sartell, MN
- Permits
Offering online permit applications—for everything from building decks to hosting fireworks displays—streamlines the process for residents and contractors alike. Digital forms reduce paperwork, improve communication, and enhance convenience for those working within the municipality. - Licenses
Whether it’s a liquor license, business license, or pet license, businesses and residents increasingly expect to apply for, renew, pay for, and print licenses from the comfort of their homes, without needing to visit city hall. - Accounts Receivable
Similar to utility billing, residents should be able to view and pay outstanding invoices online, as well as access their payment history and past transactions. - Local Taxes
Many municipalities require business to file local taxes, such as lodging or sales and use tax. Providing business with the ability to complete and submit returns online along with making payment reduces errors by the preparer and streamlines internal processing back in the office. - 311 Services
Online 311 systems enhance communication by allowing municipalities to share timely updates on issues like emergency alerts, water main breaks, road construction, or hydrant flushing. These systems should also support email or text notifications to keep residents informed in real time.
As digital technology continues to shape how people interact with the world around them, government organizations must evolve to meet rising expectations for online accessibility and convenience. By offering robust digital services, municipalities can enhance citizen satisfaction, improve operational efficiency, and foster stronger community engagement. However, success in this space requires a thoughtful approach – one that prioritizes digital inclusion, accessibility, and user-centered design. By embracing these principles, local governments can build trust, increase participation, and ensure that all residents – regardless of age, ability, or access – engage meaningfully with their community.
Chad Jarvi, Caselle President
Published: August 1, 2025