Pay Codes
A pay code is a short, alphanumeric code used to represent different types of earnings, deductions, or other payroll-related transactions in a payroll system. Pay codes help streamline payroll processing by providing a standardized way to categorize and record various payroll elements.
Examples of pay codes include:
-
Earnings codes: Used to represent different types of earnings, such as regular wages, overtime, bonuses, and commissions.
-
Deduction codes: Used to represent deductions from an employee's paycheck, such as taxes, insurance premiums, retirement contributions, and loan repayments.
-
Time-off codes: Used to track and record different types of paid and unpaid time off, such as vacation, sick leave, and holidays.
Pay codes are typically defined by the employer based on their payroll system and policies. They are used to generate pay stubs and reports, calculate payroll taxes, and ensure accurate and consistent payroll processing.
General
How do I select the default pay codes for new employees?
How do I add pay codes to employees?
Can I customize a pay code for an employee?
Properties
What is a summarization pay code?
How do I set up a pay code that pays out?
How do I round pay code amounts?
How do I change the calculation order?
Can I customize a pay code for an employee?
How do I exclude hours on a pay code?
How do I allow payout payments?
Allocations
How do I set up a pay code to allocate based on transactions?
How do I set up a pay code to use employee allocations?
What if I don't want to allocate the employee's portion?
Creditor Garnishment
What is a creditor garnishment?
How do I set up a pay code to garnish wages?
Calculations
How do I add a pay code that calculates based on a calculation?
How do I calculate a pay code on a payout check?
How do I calculate a pay code on a supplemental check?
How do I calculate a pay code on a termination check?
How do I calculate a pay code on a third party check?
How do I calculate a pay code on manual checks?
Hours
How do I exclude hours on a pay code?
How do I exclude hours for overtime calculation?
Monthly Period Numbers
How do I set up monthly period numbers?
Federal and State
How do I set up third-party pay for Federal Withholding, Medicare, and Social Security?
How do I create a pay code for a specific state?
How do I set up the employer's tax pay code for Medicare?
How do I set up the employer's tax pay code for Social Security?
Rates
How do I assign a leave rate to a pay code?
How do I apply a rate change to an hourly rate?
How do I apply a rate change to a pay code?
Reports
How do I print transactions by pay code?
How do I print transactions for inactive employees?
How do I print transactions for inactive pay codes?
How do I summarize pay codes by GL accounts?
Sick Pay, Disability Pay
How do I report sick pay paid by third parties?
Used In vs. Used For
What is the difference between "used in" vs. "used for" calculations?
How do I select pay codes that are used in calculations?
How do I select pay codes that are used for calculations?
Employee's portion
What is the Amount/Rate/Percent type?
How do I set up different deduction amounts on pay codes?
Employer's portion
What if I don't want to allocate the employee's portion?
What is the Amount/Rate/Percent type?
W-2 and 1099
How do I assign a W-2 code (Box 12)?
How do I assign an Other Description (Box 14)?
How do I assign the W-2 local tax code?
Workers Compensation
How can I edit the tax and retirement pay codes?
Troubleshooting
How do I check for a single, active net pay code?
How do I check for a WC pay code?
How do I check for positive YTD balances on deduction pay codes?
How do I replace the pay code totals in an employee record?
How do I round pay code amounts?
How do I set up a pay code that pays out?
How do I set up a pay code to allocate based on transactions?
How do I set up a pay code to use employee allocations?
How do I verify pay code summarization codes?
How do I summarize pay codes by GL accounts?
What if the pay code is not included in the Employee Pay Codes list?
How do I set up an overtime override pay code?
How do I use the Modified Field Update window?
Copyright © 2020 Caselle, Incorporated. All rights reserved.