How do I assign an Other Description (Box 14)?

Set up a pay code with W-2 Other Description.

Use W-2 Other Description (Box 14) to enter information that is required by the state but not the IRS.

Download the General Instructions for Forms W-2 and W-3 from www.irs.gov. Use Search or Find to look up Box 14 instructions in the PDF.

2018.11, 2018Dec18

1. Open Connect Payroll > Organization > Pay Codes.

2. Look up a pay code.

3. Click to select the W-2/1099 tab.

4. Click to select the field titled W-2 Other Description (Box 14).

W-2 Other Description (B0x 14)

5. Enter the text that will print in Box 14 on the W-2 form.

Government Reporting will print the description saved in this field in Box 14 on the W-2 Form.

2018.11, 2018Dec18

1. Open Connect Payroll > Organization > Pay Codes.

2. Look up a pay code.

3. Click to select the W-2/1099 tab.

4. Click to select the field titled W-2 Other Description (Box 14).

5. Enter the text that will print in Box 14 on the W-2 form.

W-2 Other Description (B0x 14)

6. Click to select the checkbox titled Include Amounts.

Include Amounts checkbox

Government Reporting will print description followed by the pay code amount in Box 14.

2018.11, 2018Dec18