How do I set up monthly period numbers?

Set up when a pay code accrues.

Use the Monthly Period Number to select the period to accrue the pay code. Each number corresponds to a period. The letter displayed below the period number is the portion of the pay period that will be included.

Monthly Period Number

[A] The leave rate will accrue every month on the selected pay period.

[P] The pay period will accrue on the selected month and selected pay period.

Where is the section titled Monthly Period Numbers?

Open Payroll > Organization > Pay Codes. There's a section titled Monthly Period Numbers on the Employee tab and the Employer tab.

Employee tab > Employee subtab

The Monthly Period Numbers section displays at the bottom of the Employee subtab.

Monthly Period Numbers on the Employee subtab

Employer tab > Employer subtab

The Monthly Period Numbers section displays in the middle of the Employer subtab.

Monthly Period Numbers on the Employer subtab

2019.02, 2018Dec17

Selecting all pay periods

1. Find the section titled Monthly Period Numbers.

Where is the section titled Monthly Period Numbers? Open Payroll > Organization > Pay Codes. There's a section titled Monthly Period Numbers on the Employee tab and the Employer tab. See the section titled Where is the section titled Monthly Period Numbers?

2. Click the Monthly Period Numbers button.

Monthly Period Numbers button

The Pay Periods form displays.

Pay Periods form

3. Click the column header titled All.

All selects all pay periods. For example, sick leave accumulates based on fixed hours will accrue in all pay periods.

ALL button

A checkmark displays in every checkbox.

Pay Periods with all pay periods selected

4. Click OK.

A is for All Pay Periods are selected

The pay code will accrue every pay period.

2019.02, 2018Dec17

Selecting a pay period

1. Find the section titled Monthly Period Numbers.

2. Click the Monthly Period Numbers.

Monthly Period Numbers button

The Pay Periods form displays.

Pay Periods form

3. Click the pay period to accrue the pay code.

For example, when a pay code like a holiday only accumulates once every year, like this...

Pay period that accrues annually

4. Click OK.

The Monthly Period Numbers section shows a P for Partial. P (Partial) means some but not all pay periods are selected.

P is for Partial

The pay code will accrue on the selected pay period.

2019.02, 2018Dec17

Clearing all pay periods

1. Find the section titled Monthly Period Numbers.

2. Click the Monthly Period Numbers.

Monthly Period Numbers button

The Pay Periods form displays.

Pay Periods form

3. Click the column heading titled All.

Payroll selects all of the pay periods.

4. Click the column heading titled All again.

Payroll clears all of the pay periods. None of the pay periods is selected.

5. Click OK.

The pay code will not accrue on any pay period.

2019.02, 2018Dec17