How do I delete a journal amount?

Delete an entry from a journal.

Use this routine to delete a journal entry. You will need the reference number.

Warning! There is no undo to restore delete journal amounts. To back up the database, see the help topic titled How do I back up a database?

Contents

Deleting a single reference number
Deleting a reference number range
Deleting transactions by date range
Deleting all transactions for a period
Why can't I delete a journal amount?

Deleting a single reference number

1. Open Connect General Ledger > Journals > Enter Journal Amounts.

2. Select the Journal.

Use the Journal menu to select the journal that contains the transactions that you want to delete.

3. Select the Period.

Use the Period menu to select the MM/YY (MM/DD/YYYY) that contains the transactions that you want to delete.

4. Click OK.

5. Click to select Delete Single Reference Number.

6. Use the field titled Reference Number to enter the reference number of the journal entry that you want to delete.

7. Click OK.

The single reference number is deleted.

Deleting a reference number range

1. Open Connect General Ledger > Journals > Enter Journal Amounts.

2. Select the Journal.

Use the Journal menu to select the journal that contains the transactions that you want to delete.

3. Select the Period.

Use the Period menu to select the MM/YY (MM/DD/YYYY) that contains the transactions that you want to delete.

4. Click OK.

5. Click to select Delete Reference Number Range.

6. Enter the Beginning Reference Number.

This is the first reference number in the range of reference numbers that you want to delete.

7. Enter the Ending Reference Number.

This is the last reference number in the range of reference numbers that you want to delete.

8. Click OK.

All of the reference numbers in the selected range are deleted.

Deleting transactions by date range

1. Open Connect General Ledger > Journals > Enter Journal Amounts.

2. Select the Journal.

Use the Journal menu to select the journal that contains the transactions that you want to delete.

3. Select the Period.

Use the Period menu to select the MM/YY (MM/DD/YYYY) that contains the transactions that you want to delete.

4. Click OK.

5. Click to select Delete Transaction Date Range.

6. Enter the Beginning Date.

This is the first date in the range of transaction dates that you want to delete.

7. Enter the Ending Date.

This is the last date in the range of transaction dates that you want to delete.

8. Click OK.

All of the reference numbers assigned to a transaction date that matches the transaction date range are deleted.

Deleting all transactions for a period

1. Open Connect General Ledger > Journals > Enter Journal Amounts.

The Options form displays.

2. Select the Journal.

Use the Journal menu to select the journal that contains the transactions that you want to delete.

3. Select the Period.

Use the Period menu to select the MM/YY (MM/DD/YYYY) that contains the transactions that you want to delete.

4. Click OK.

5. Click to select Delete Entire XX Journal for Period: MM/YY (MM/DD/YYYY).

6. Click OK.

All of the reference numbers in the selected journal and period are deleted.

Why can't I delete a journal amount?

Your organization can prevent users from deleting journal amounts by requiring the user to enter an authorization password. If Connect asks for an authorization password when you delete a journal amount, you'll need to enter the authorization password or find a user who has the authorization password. See also the help topic titled How do I set up an authorization password to delete journal entries?

Updated 11Sep2018