How do I void a check? (2023.11)

Checks

Create a reversing entry for a check.

A void check is a check that is printed or partially printed that is canceled or deleted by the maker of the check before the check has been cashed. Void a check when a check is issued for the wrong amount, issued to the wrong vendor, issued to a paid invoice, or issued and the check remains outstanding. On the other hand, if a check is lost or damaged, you need to void the check and reset the check number.

When you void a check that has already been printed, Connect will create a reversing entry on the current date. If the check has NOT been printed, use the Void and Reset option in the Print Checks report.

Running this program will perform these functions

Copy the information from the original check detail to the new check.
Use the current date as the Check Date.
Append "Void" to the beginning of the check description. Both check will be marked as Void.

Note: If you need to change the information on a check after it has printed, first you need to void the check and then you can create a new check.

Watch a video

Learn how to void checks (1m14s)
Check on Demand Refresher Training (50m43s) (Go to time marker 48m40s.)

Voiding a check

1. Open Connect Check on Demand > Checks > Void a Check.

2. Enter the check number.

This is the check number for the check that you will void. Click Search to look up a check number using the check issue date or payee name.

Check Number in Void a Check

3. Press Enter.

The check information for the check that you have selected will be displayed on the right-side of the view. You can use it to verify the check that you have selected is the check that you would like to void.

Void a Check with fields filled in.

4. Click GO (CTRL+G).

GO button in Void Checks

Connect creates a reversing entry to void the check. The next time you run Update General Ledger, the reversing entry will be updated to the General Ledger so the check will be voided in General Ledger, which in turn, will fix the bank reconciliation.

202311, 2023Aug14