How do I update general ledger?

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Post the transactions from the Utility Management application to the general ledger. Updating the general ledger may or may not be your responsibility, depending on your organization's policies and job assignments. However, it is still important that you be familiar with this process of updating transactions to the general ledger to ensure the correct data will be passed to the individual who will perform this task.

How does routine choose the period/cycle?

When you run this routine, the system will use the period/cycle that was just closed as the default setting. If a period/cycle other than the last closed period/cycle shows up as the default setting, it may indicate that the previous period/cycle was not closed correctly.

What is the purpose of the UM journal?

Updating Utility Management to the General Ledger creates a journal called UM. This journal contains the totals for billings, payments, and adjustments. In addition, a journal entry will be made in the Cash Clearing account for the amount of payments. The utilities cash clearing account should balance to zero. [MP4]

How does the routine store the GL credit and GL debit fields?

The routine stores the GL credit and GL debit fields for each transaction that is updated to General Ledger. The GL accounts are stored as a non-formatted number. To review the transaction details included on the GL Update report, print the Transaction Register (Reports > Transaction Register).

Updating a Connect General Ledger

This option is available if you're using the Connect General Ledger application and the interface to use the Connect General Ledger is selected in the Utility Management application. More

Do this...

1. Open Connect Utility Management > Organization > Update General Ledger.

2. Enter the date range to select transactions.

3. Click to select the Update Caselle General Ledger checkbox.

4. Select the GL posting period and GL posting journal.

5. Click GO (CTRL+G).

The selected transactions have been updated to the Connect General Ledger.

Updating a non-Caselle General Ledger

Use this option to save transactions to a file that can be imported to a general ledger application from a third party.

Do this...

1. Open Connect Utility Management > Organization > Update General Ledger.

2. Enter the date range to select transactions.

3. Click to select the Create GL Update Export File checkbox.

4. Select the GL posting period and GL posting journal.

5. Click GO (CTRL+G).

The selected transactions have been saved to an export file.