How do I fix duplicate postings to payroll journals?

Remove duplicate transactions posted to payroll journals.

Duplicate postings can happen when the transactions are re-posted to the General Ledger without deleting the transactions that were posted in the original batch. Follow these steps to delete the duplicate transactions and update the payroll journals with a single set of transactions.

Step 1: Delete the payroll journals: PC, PB, CDP, and CDPT

1. Open Connect General Ledger > Journals > Enter Journal Amounts.

The Options form displays.

2. Use the Journal menu to select PC.

3. Use the Period menu to select the GL period with the duplicate transactions.

4. Click OK.

The payroll journal displays the transactions for the selected GL period.

5. Click Delete (CTRL+D).

The Delete form displays.

6. Click to select the option titled Delete Transaction Date Range.

7. Click to select the Beginning Date field to enter the pay period start date.

8. Click to select the Ending Date field to enter the pay period start date.

9. Click OK.

Caselle deletes the transactions posted to the payroll journal on the selected date.

10. Repeat steps 2 to 9 to delete the PB, CDP, and CDPT journals.

If you don't use transmittal invoices or transmittal checks, you can skip the CDPT journal.

The transactions posted to the payroll journals on the selected date have been deleted.

Step 2: Update transactions to the general ledger

1. Open Connect Payroll > Organization > Update General Ledger.

2. Use the field titled Update Pay Periods to select the pay period to post to the general ledger.

3. Click to select the checkbox titled Update Transactions That Have Already Been Updated.

4. Click to select the checkbox titled Update Caselle General Ledger.

5. Find the section titled Posting Journals.

6. Click to select all of the checkboxes to post payroll distribution, checks, benefits, and transmittal checks.

If you're not using transmittal invoices or transmittal checks, the checkbox to Post Transmittal Checks will not be available.

7. Click GO (CTRL+G).

The payroll transactions are posted to the payroll journals in the general ledger.