Step 6. Print W-2s

Payroll Year-end Checklist

It's time to print W-2 Forms form your employees, your organization, and the government agencies. Start by converting the payroll information from the the Payroll application. Converting will load the employee information into the Government Reporting application. (The Government Reporting application will print the W-2s.) And then, verifying the converted year-end tax information to make sure the converted information is the information that you want to include on the W-2s. When that's done, you'll print the W-2 Forms and create the electronic W-2 file.

IMPORTANT! If the actual W-2s will not be printed at this time. The actual W-2s should be printed as soon as possible after you've finished the Payroll year-end checklist.

Tip! You may wish to schedule the print job for a time when printer traffic is low.

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Getting started printing W-2s

Step 6a. Back up the current year payroll

Step 6b. Convert year-end tax information

Step 6c. Check the Conversion printout

Step 6d. Verify the organization's W-2 information

Step 6e. Run Checkout W-2 Employees

Step 6f. Print sample W-2s to scratch paper

Step 6g. Enter corrections in the Payroll system

Step 6h. Print actual W-2s

Step 6i. Create the Electronic W-2 File