How do I convert year-end tax information? (2020.11)

How do I convert year-end tax information? (W-2s) (2020.11)

Import W-2 and 1099 information.

When it's time to print W-2 and 1099 forms, use the Convert Year-end Tax Information routine to import the employee information from the Payroll application into the Government Reporting application. The Government Reporting application manages the information that will print on Form W-2.

What's new

2022.08 release. The routine will only convert the employee numbers that are selected in the Employees box.

2020.11 release. Box 14 amounts will only be converted if year-to-date amounts exist for the year being converted. To learn more, watch a video (0m58s).

Before you get started

Carefully review the employee information in Payroll. It will save you time when you complete the Payroll year-end checklist if you make sure the employee information is correct before you covert year-end tax information.

Converting year-end tax information

1. Open Connect Payroll > Government Reporting > Convert Year-end Tax Information.

2. Use the Convert Payroll Information for the Tax Year box to select a tax year.

Selecting the tax year means Connect will only convert the tax information for the tax year. If you need to convert tax information for a different year, you will need to run this routine again using the new tax year. When tax information is imported, Connect will create a new record if a record doesn't exist or you will be prompted to replace the existing record with the new record.

Convert payment information for the tax year box

3. Use the Employees box to filter by employee number.

Choosing All will convert the tax information for all of the employees in the Payroll application for the selected tax year. To convert tax information for a specific employee, replace All with the employee name or number.

Employees box

4. Set up the Maximum Wage Limits.

Where do I find the maximum wage limit for Social Security and Medicare? You can find the maximum wage limit for Social Security and Medicare on the irs.gov website (https://www.irs.gov/publications/p51).

Maximum wage limits

5. Click GO (CTRL+G).

The payroll information for the selected tax year is imported into the Government Reporting database.

202008, 2020Aug05

Converting Box 14

In version 2020.11 or later, Box 14 amounts and descriptions will only be converted if year-to-date (YTD) amounts exist for the year being converted.

202011, 2020Aug05