How do I adjust job costs?

Modify the records in the Transaction table that record job costs.

When the application enters, creates, or adjusts a job cost, it records a transaction in the Transaction table. If you need to edit a transaction that has been recorded, you can use Adjust Job Costs to modify the records in the Transaction table. Use the Summary View to adjust amounts, or switch to the Detail View to edit the transaction properties.

Adjust job costs

1. Open Connect Project Accounting > Jobs > Adjust Job Costs.

2. Enter a Job Number.

 

Job Number in Adjust Job Costs

 

3. Select a Transaction Type.

 

Transaction Type in Adjust Job Costs

 

The transaction grid displays the job costs related to the job number and transaction type.

 

Transaction Grid in Adjust Job Costs

 

 

What do you want to do?

  • I want to edit the transaction amount. Click to select a transaction from the Transaction grid. The entire row is highlighted. Then, click on the Adjusted Amount. Use the Adjusted Amount field to type in the new amount. Use the GL Offset Account field to enter the offset account that will be reduced.

Adjusted Amount column in the Transaction Grid  

  • I want to edit the transaction properties. Click to select a transaction from the Transaction grid. The entire row is highlighted. Next, click Edit Transaction.

Edit Transaction button in the Transaction Grid

 

Now, use the options on the Transaction Detail tab to update the transaction properties.

Transaction Detail in Transaction Grid
 

  • I want to delete a transaction. Click to select a transaction from the Transaction grid. Then, click Delete Transaction.

Delete button in Transaction Grid
 

4. Click Save (CTRL+S) to save your changes.

The job cost is adjusted.

Updated 11Jan2018

Options

Check number

A check number is a number that is assigned to each check. If there's a check number to record, add it here. If there isn't a check number, just leave it blank.

Date

This is the date the system will use to record the entry. The default date is the current date. You can click on this field to enter a different date to record the entry.

Description

A description is a word or phrase that describes the character or features of the record. You can use the default description or replace it with a new description.

GL period

The GL Period is the period the system will use to record the transaction. This option is only available when the GL Interface is Caselle 4.x. If you want to record the entry in a different GL period, use the format MM/YY (MM/DD/YYYY).

Job number

A job number refers to a user-defined code that is created in Connect Project Accounting for reporting resources and transactions associated with a specific job. You can search this field.

Reference number

The reference number is view only. The application records transactions by date and then by reference number.

Source type, ID, and description

Source documents refers to the paperwork generated by doing business. Source documents include: Invoices, Statements, Deposit Slips, Supplier Invoices, Checks, Purchase Orders, Bank Statements, and Canceled Checks.

The source type refers to the category or group that tells you where the transaction came from. The source ID is a user-defined field that allows you to save a last name or code with the transaction. The source description is a word or phrase that offers information that will clarify the source type and ID.  

What is the source type?

  • Use the Source Type drop-down list to select an option.

What is the source ID?

  • I want to use an existing source ID. Use the Source ID drop-down list to select an option.

  • I want to create a new source ID. Use the Source ID field to enter a new item. The light blue background on this fields means that you can add items to the drop-down list.

What is the source description?

  • I want to use an existing source description. Use the Source Description drop-down list to select an option.

  • I want to create a new source description. Use the Source ID field to enter a new word or phrase to describe the source. The light blue background on this fields means that you can add items to the drop-down list.

Transaction type

A transaction type is a group or category that defines the accounting behavior to record an exchange or transfer of goods, services, or funds.

Which transactions type do you wish to display?

  • I want to use an existing transaction type. Use the Transaction Type drop-down list to select a transaction type. The Transaction grid will only display transactions that match the transaction type that you selected.

  • I want to use a different transaction type. When you select a different transaction type, click Refresh Grid to apply the filter.

Units

A unit is the number of items, or quantity recorded on the transaction.

Updated 10Jan2018