How do I reserve inventory?

Tag inventory for a project or activity. The inventory status will change to reserved.

Use Reserve Inventory to hold back inventory. When inventory is reserved the quantity that is shown as available at the location will be reduced by the quantity that has been reserved.

Qty Available at Location = Qty On Hand - Qty Reserved

Reserving inventory makes it easier to coordinate the inventory pull list when a project begins and return reserved inventory that has not been used.

Contents

Reserving inventory
Changing a reserved inventory
Redisplaying reserved inventory
Aborting reserved inventory
Deleting reserved inventory
Options

Reserving inventory

1. Open Connect Materials Management > Inventory > Reserve Inventory.

2. Enter the Expected Use Date.

This is the date when a user believes the inventory will be used.

3. Select the Reserve Type.

This is the transaction type.

Select an option as the Reserve Type. I am reserving inventory for a/an

Account. Select Account as the Reserve Type. Then, enter a GL Activity (optional) and GL Account (required).
Job. Select Job as the Reserve Type. Then, enter a Job Number and Project.
Location. Select Location as the Reserve Type. Then, enter a To Location (required).

4. Complete this step if assembly codes are set up.

This option is only available when assembly records are set up in the database.

Do you want to reserve inventory by assembly code?

Yes, I want to reserve inventory by assembly code. Click the Reserve Inventory by Assembly Code link. Enter the Assembly Code and Assemblies to Reserve. When you're done, click Reserve to return to the previous screen.
No, I do not want to reserve inventory by assembly code. Continue to the next step.

5. Enter the Inventory Number.

This field is required.

What is the inventory number?

I know the inventory number. Click on the Inventory Number field and type in a number.
I don't know the inventory number. Click the button, located at the end of the field, and select Search.

6. Select the From Location.

You can use the From Location to select the location where the reserved inventory will be sent from.

What is the From location?

I want to select a saved location. Click on the From Location drop-down list to select the location name.
I want to add a new location. Click on the From Location menu and select Add New.

7. Enter the Quantity.

The quantity is the number of items being reserved. The inventory quantity at each location also displays in the Quantity Available grid. You can use the Quantity Available grid to determine how many items can be reserved at the selected location.

What is the quantity?

Use the default quantity for the salvage transaction. This information is displayed.
Change the quantity. Use the Quantity field to edit the quantity.

8. Click Save (CTRL+S).

The inventory is reserved.

Changing a reserved inventory

Edit the properties assigned to a transaction that reserves inventory.

Do this...

1. Open Connect Materials Management > Inventory > Reserve Inventory.

2. Enter a MM/DD/YYYY in the Input Date field. Use the same date that was used to reserve the inventory.

3. Click Edit (CTRL+E).

4. All of the inventory that was reserved on the Input Date displays in the grid, located at the bottom of the form.

5. Select a reference number. The transaction information displays in the fields at the top of the form.

6. Now, update the transaction.

7. Click Save (CTRL+S).

The reserved inventory is updated.

Redisplaying reserved inventory

Click Redisplay (CTRL+Shift+F3) to show the transactions that were saved on the Input Date.

Aborting reserved inventory

The system will Abort the transaction when the transaction has not been saved.

Do this...

With Reserved Inventory open, click Delete (CTRL+D).

Deleting reserved inventory

The system will use Delete when the transaction has been saved.

Do this...

1. Open Connect Materials Management > Inventory > Reserve Inventory.

2. Click Delete (CTRL+D).

3. What do you want to delete?

I want to delete a single transaction. Click Delete Single Reference Number. Then, enter the Reference Number. You can use Redisplay (CTRL+Shift+F3) to find the reference number.
I want to delete a range of transactions. Click Delete Reference Number Range. Then, enter the reference number range.
I want to delete transactions by date. Click Delete All Reserved Transactions Input on MM/DD/YYYY. If you need to change the MM/DD/YYYY then you need to return to the previous screen and change the Input Date on the Reserved Inventory form.

4. Click OK.

The reserved inventory transaction is deleted.

Options

Expected use date

This is the date that a user believes the inventory will be used.

What is the MM/DD/YYYY when the reserved inventory will be used?

I know the expected use date. Click on the Expected Use Date field and type in a MM/DD/YYYY. Use a MM/DD/YYYY that occurs AFTER the Reserve Date.
I do not know the expected use date. Leave blank the Expected Use Date field.

From location

You can use the From Location to select the location where the reserved inventory will be sent from.

What is the From location?

I want to select a saved location. Click on the From Location drop-down list to select the location name.
I want to add a new location. Click on the From Location menu and select Add New.

GL activity

A GL Activity refers to a user-defined code that is created in Connect General Ledger for reporting resources and transactions. The GL activity code can report on subsystems that are interfaced to the Connect General Ledger. This interface provides an efficient means of tracking and reporting on a GL activity code.

If you want to use GL activity codes, do this first.

Turn on the interface to Connect General Ledger. This option is located in Organization > Organization > Interfaces tab. If more than one application interface is available, you may need to navigate to the General Ledger subtab. This makes the field for GL Activity available for you to fill in.
Set up the GL activity in the Connect General Ledger. Open Connect General Ledger > Setup New Activities. This is the code that you'll use to fill in the GL Activity field.

Input date

The input date is the date the system will use to record the transaction.

Do you want to use the current date as the input date?

Yes, I want to use the current date. Continue to the next step.
No, I want to use a different date. Click on the Input Date to enter a different MM/DD/YYYY.

Inventory number

This field is required.

What is the inventory number?

I know the inventory number. Click on the Inventory Number field and type in a number.
I don't know the inventory number. Click the button, located at the end of the field, and select Search.

Job number

A job number refers to a user-defined code that is created in Connect Project Accounting for reporting resources and transactions associated with a specific job.

What is the job number?

I know the job number. Use the Job Number field to enter it.
Help me find the job number. Click Search, it's located at the end of the Job Number field.

Project

A project is a large undertaking that involves more than one property

Is the salvaged inventory tied to a property?

Yes. Select the property number from the Property drop-down list.
No. Skip this field.

Quantity

The quantity is the number of items being reserved.

What is the quantity?

Use the default quantity for the reserve transaction. This information is displayed.
Change the quantity. Use the Quantity field to edit the quantity.

Quantity available

The inventory quantity at each location also displays in the Quantity Available grid. You can use the Quantity Available grid to determine how many items can be reserved at the selected location.

How many of the inventory do you want to reserve?

Click on the Quantity field and type in a number. You can key up to two decimal places, for example, ####.##

Reserve date

The reserve date is the date the system will use to record the inventory as reserved.

Do you want to use the current date as the reserve date?

Yes, I want to use the current date.
No, I want to use a different date. Click on the Reserve Date field to enter a different MM/DD/YYYY.

Reserve inventory by assembly code

This option is only available when assembly records are set up in the database.

Do you want to reserve inventory by assembly code?

Yes, I want to reserve inventory by assembly code. Click the Reserve Inventory by Assembly Code link. Enter the Assembly Code and Assemblies to Reserve. When you're done, click Reserve to return to the previous screen.
No, I do not want to reserve inventory by assembly code. Continue to the next step.

Reserve type

This is the transaction type.

Select an option as the Reserve Type. I am reserving inventory for a/an

Account. Select Account as the Reserve Type. Then, enter a GL Activity (optional) and GL Account (required).
Job. Select Job as the Reserve Type. Then, enter a Job Number and Project.
Location. Select Location as the Reserve Type. Then, enter a To Location (required).

Reserved by

This is the user who is requesting the inventory.

Who is reserving the inventory?

I am reserving the inventory. Your user name displays in the Reserved By field. Continue to the next step.
I am reserving the inventory for a different user. Select a user name from the Reserved By field.

Source

The source ID is a user-defined field that allows you to save a last name or code with the transaction. This field is optional.

Do you want to record the source ID?

Yes, I want to record a source ID. Use the Source ID field to record the information.
No, I do not want to record a source ID. Leave this field blank.

To location

When the Reserve Type is Location, you can use the To Location to select the location where the reserved inventory will be sent to.

What is the To location?

I want to select a saved location. Click on the To Location drop-down list to select the location name.
I want to add a new location. Click on the To Location menu and select Add New.