How do I enter billing adjustments?
A billing is the total amount billed during a given period. It can be calculated by running Calculate Billings. If the billed amount is not correct, you can use Enter Billing Adjustments to make changes to the unpaid billed amount.
Enter billing adjustments
Make changes to a billed amount.
Do this...
1. Open Connect Property Improvements > Accounts > Enter Billing Adjustments.
2. Fill in the account.
3. Use the Select the Unpaid Billing to Adjust grid to select an the unpaid billed amount to adjust.
4. Use the Billed Amount field to enter the adjusted amount.
5. Press Enter again to save the transaction.
The adjustment is saved.
Change a billing adjustment
Use Enter Billing Adjustments to create a new billing adjustment to adjust a billing adjustment that was saved during a previous session.
Delete a billing adjustment
You cannot delete a billing adjustment that has been updated to the General Ledger. You'll need to make that adjustment in the General Ledger.
Do this...
1. Open Connect Property Improvements > Accounts > Enter Billing Adjustments.
2. Use the Date field to enter the date when the transaction was created.
3. Click Delete (CTRL+G).
4. Fill in the options on the Delete Billings form.
5. Click OK.
The billing adjustment is deleted.
Options
Account
An account is an accounting record that shows increases, decreases, and a balance.
What is the account number?
I know the account number. Use the Account field to enter an account number.
Help me find the account number. Click Search, located at the end of the Account field. Use the Search form to select the account number. Click OK.
Billed amount
The Billed Amount displays the unadjusted billed amount. When you enter the Adjustment amount, in the Selected the Unpaid Billing to Adjust grid, the system will update the amount in the Billed Amount field to reflect the adjusted amount.
New Amount = Billed Amount − Adjustment
For example, the account for the Simms Estate is billed 172.63 but the account should only be billed $152.63. Jane uses Enter Billing Adjustments to subtract 20.00 from the billed amount. She enters 20.00-, making sure to enter the minus (-) sign, in the Adjustment column.
Then, Jane checks the amount in the New Amount column to make sure the New Amount column correctly displays the new billed amount.
What is the adjustment amount?
Use the Adjustment column in the Select the Unpaid Billings to Adjust grid to enter the adjustment amount.
Billing adjustment summary
In New mode, this grid displays the transactions that have been created during the current session.
Date
The Date is the date the system will use to record the transaction.
Description
A description is a word or phrase that describes the character or features of the record.
Do you want to use the default description?
Yes, I want to use the default description. Continue to the next field.
No, I want to use a different description. Click on the Description field, and then type in a new description (up to 40 characters).
Reference number
In New mode, the Reference Number is a read only number. The first digit, the underlined digit in 1.01 is the reference number. The digits that follow the decimal place make up the sequence number. In the previous example, 1.01 is the sequence number.
Select the unpaid billing to adjust
This grid displays the transactions for the billed amounts for the account. Click on a row to select it. Then, use the Adjustment column to enter the adjustment amount. To add an amount, enter the amount. To subtract an amount, enter the amount followed by a minus sign (−).
Source ID
The source ID is a user-defined field that allows you to save a last name or code with the transaction. This field is optional.
Do you want to record the source ID?
Yes, I want to record a source ID. Use the Source ID field to record the information.
No, I do not want to record a source ID. Continue to the next step.
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