Working Trial Balance Report

A trial balance is a list of the accounts in the general ledger and the corresponding account balance in the appropriate debit or credit column. The total of the amounts in the debit column should equal the total of the amounts in the credit column. A working trial balance is a trial balance that is in the process of being adjusted. In concept, it is an unadjusted trial balance that you will use to determine if adjusting entries are needed to close the month. Use the Working Trial Balance Report to write in adjustments and notations in the blank column.

Printing a working trial balance report

1. Open Connect General Ledger > Reports > Working Trial Balance.

2. Select a report title.

3. Fill in the report options.

4. Click Print (CTRL+P).

The report prints.

Options

Amount type

The actual amount is the real amount. The encumbrance amount is refers to amounts that will cover obligations that arise from purchase orders that are unpaid. The budget type amount is an amount for planning and projecting revenues, expenses, and capital expenditures for future fiscal periods.

What is the amount type?

Use the Amount Type field to select an option.

Include net income total

The net income is the income left in an accounting period after all expenses have been deducted from revenues. The term net income is used only if the revenues exceed the expenses.

Net Income = Revenues – Cost of Goods Sold – Expenses – Losses

When net income is a negative amount, it is referred to as a net loss.

Do you want to print the net income total on the report?

• Yes, print the net income total on the report. Click to select Include Net Income Total.

• No, do not print the net income total on the report. Click to deselect Include Net Income Total.

Include report-only transactions

A report only transaction is recorded and will be updated to the General Ledger as a report only transaction.

Do you want include report only transactions?

• Yes, I want to include report only transactions. Select the Include Report-Only Transactions checkbox.

• No, I do not want to include report only transactions. Deselect the Include Report-Only Transactions checkbox.

Report dates

Report Dates is the report date range.

Do you want to use the current period as the report date range?

• Yes, I want to use the current period. Continue to the next step.

• No, I want to use a different period. Change the Report Date, or click Advanced Options.

Show only grant accounts

A grant account is an account that tracks the gift of money or funds given for a particular purpose.

Do you want to limit the report to grant accounts?

• Yes, include only grant accounts. On the Additional Options tab, click to select Show Only Grant Accounts. Then, use the Grant Numbers field to fill in the grant numbers.

• No, include regular accounts and exclude grant accounts. Click to deselect Show Only Grant Accounts.

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