Account Summary

The Account Summary prints a report that displays a summary of the account beginning balance, debit entries made during the selected period, credit entries made during the selected period, and the account ending balance for each account number. You can print the report to display actual amounts, encumbrance amounts, or budget amounts for each balance. All you need to do is set up the dates you wish to print the report for, select the amount type you wish to display, and the accounts you wish to include, and then print the report.

Printing an Account Summary

1. Open Connect General Ledger > Reports > Account Summary.

2. Select a report title.

3. Set up the report options.

4. Click Print (CTRL+P).

The report prints.

Options

Accounts to include

Use Accounts to Include to filter the accounts on the report. Use All to include all accounts in the General Ledger. Use With a Zero Balance to limit the account summary to show only accounts that have neither a positive or negative balance. Use With Balances to only include accounts that have a positive or negative balance. Use With Balances or Activity to include only accounts that have a balance and have transactions recorded during the report date range.

Which accounts do you wish to include?

Use the Accounts to Include drop-down list to select and apply a filter.

Amount type

The actual amount is the real amount. The encumbrance amount is refers to amounts that will cover obligations that arise from purchase orders that are unpaid. The budget type amount is an amount for planning and projecting revenues, expenses, and capital expenditures for future fiscal periods.

What is the amount type?

Use the Amount Type field to select an option.

Include report-only type transactions

A report only transaction is recorded and will be updated to the General Ledger as a report only transaction.

Do you want include report only transactions?

• Yes, I want to include report only transactions. Select the Include Report-Only Transactions checkbox.

• No, I do not want to include report only transactions. Deselect the Include Report-Only Transactions checkbox.

Show only grant accounts

A grant account is an account that tracks the gift of money or funds given for a particular purpose.

Do you want to limit the report to grant accounts?

• Yes, include only grant accounts. Click to select Show Only Grant Accounts. Then, fill in the grant numbers and beginning date.

• No, include regular accounts and exclude grant accounts. Click to deselect Show Only Grant Accounts.

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