How do I cross-reference accounts?

Assign cross-reference accounts for state reporting.

A cross-reference account allows you to link the current account to another account for state reporting.

In this Topic

How do I cross-reference accounts?
1. Setting up cross-reference accounts
1. Options
  1. Account numbers
  1. Accounts updated grid
  1. Cross-reference account and title
  1. Detail
  1. Fund
  1. Group
  1. Print
  1. Rule
  1. Type
  1. Validation rules
  1. Use validation rules

Setting up cross-reference accounts

1. Open Connect General Ledger > Journals > Setup Cross-reference Accounts.

2. Do you want to use the validation rules to set up cross-reference accounts?

Yes, I want to use validation rules. Click to select Use Validation Rules. Then, use Validation Rules to select the state's validation rules. Click OK.
No, I do not want to use validation rules. Click to deselect Use Validation Rules. Click OK.

3. Now, fill in the form.

4. Click Close.

The cross-reference account is saved.

Options

Account numbers

Use Account Numbers to select the GL accounts that belong to the cross-reference account.

Accounts updated grid

The Accounts Updated Grid shows the cross-reference account and title and the corresponding GL account.

Cross-reference account and title

A cross-reference account allows you to link the current account to another account for state reporting. Use the name assigned by the state to fill in the cross-reference title.

Detail

The detail refers to the small elements, or pieces, that make up a transaction. Use the Detail field to assign a detail number to the cross-reference account.

Fund

A fund is money on deposit on which checks or drafts can be drawn. Use the Fund field to assign a fund number to the cross-reference account.

Group

(A) Account, (D) Department, (F) Fund, (O) Object, (R) Revenue, and (S) Source are segments that you use in General Ledger to define an account number. Instead of using a letter, cross-reference accounts use digits. A Group, which is an abbreviated way of saying a group segment, allows you to create a segment code that will summarize collection amounts for a given group. Use the Group field to assign a digit or digits to code for the group segment.

Print

Click Print (CTRL+P) to print the Cross-reference Account Setup List. Use the Cross-reference Account Setup List to verify the cross-reference accounts that have been set up.

Rule

When you are using validation rules to set up cross-reference accounts, the name of the validation rules will display in the Rule field. Some states use validation rules to verify the cross-reference accounts.

Type

Revenue, Expense, Transfers, Cash, Investments, Balance Sheet, Fund, and Group are examples of account types that may be included in the Type drop-down list.

Validation rules

The validation rules are the state guidelines for assigning cross-reference accounts. The only way to change the validation rules is to exit and reopen the Setup Cross-reference Accounts routine.

Do you want to use validation rules?

Yes, I want to use validation rules. Click to select Use Validation Rules. Then, use the Validation Rules field to select a description. Click OK.
No, I do not want to use validation rules. Click to deselect Use Validation Rules.

Use validation rules

See Validation Rules.