Enter payments glossary

Customer

A customer is an individual or organization that purchases a commodity or service.

Distributions

Categories can be broken down into subcategories called distributions. When it’s time to balance the books, simply print an itemized list of payments received for each distribution or create a GL summary for each category. For example, you may need to set up distributions to receive payments for the category titled Building Permit & Fees. You may expect to receive payments for building permits, zoning and subdivision fees, inspection fees, electric connection, water connection, and sewer connection.

Manual allocation mode

Use Manual Allocation Mode (Shift+F11) to distribute a billing adjustment to multiple tax entities. If the amount allocated to a single tax period is less than the total transaction amount, the system will prompt you to choose one of the follow options:

Apply the unapplied amount. You can use this option to distribute by hand the unallocated amount.
Save the applied amount. Use this option to leave the applied amount as is. You can allocate it later.
Redo the last applied tax period. Use this option to use the same percentages as the previous year to allocate the unapplied amount.

Master contact

A master contact links the current record to a master record. You can see all of the related information for the master contact, including account and account balances by clicking the View Related Account Information button on the toolbar.

Payment date

Cash Receipting transactions are organized and saved according to the payment date. The payment date is the date the system uses to save a receipt. For example, Jane wants to edit the receipt 5.0001. First she keys in the payment date of 05/09/2012 to look up all of the receipts that were created on May 9, 2012.

Payments

A payment is compensation that is given in return for goods or services. The Payments section on the Enter Payments form records the payment type, payor, and amount.