Payment type glossary

Bank

This is the bank that you will use to process the selected payment type.

Card type

Complete this section if the Payment Provider is Xpress Bill Pay. This section allows you to specify which card types will be accepted. A card type is VISA, Mastercard, Amex, or Discover.

Description

A description is a word or phrase that describes the character or features of the record. Example: Cash, Credit, Check

GL combined deposit

Use a GL Combined Deposit to group payment type together so you can deposit it as a single deposit. Complete this section if you would like to include a payment type as part of a combined deposit. You will need to assign the same letter to all of the payment types that will be included in the combined deposit.

For example, Jane has payment types for Check, Cash, Money Order, and Debit Card. She usually deposits Check and Cash at the same bank. She assigns the letter A to the payment type records for Check and Cash.

Open cash drawer after receipt is finished

Complete this section if you are using an electronic cash drawer with Cash Receipting. This option will open the electronic cash drawer to allow the user make change, put away cash or checks, or perform duties that require the cash drawer.

Payment code

The payment code is a unique number that is assigned to a payment type.

Payment provider

Complete this section if you are setting up a payment type that accepts credit card payments. In order to use this option, you must also be using Caselle Payment Import/Online Payments AND a credit card processing application.

Priority

The priority is a number that is assigned to a payment type that determines where the payment type will be displayed in relation to the other payment types in the Payment Type list. For example, if the Check payment type is assigned a priority of 1, and then the Check payment type will be displayed as the first item in the Payment Type list.

This is the Payment Type list on the Enter Payments screen. The number shown in parenthesis (1) is the priority number that is assigned to the payment type. The number at the beginning of each payment type is the priority number.

Stop at check number field

A check number is a unique number that is assigned to each check. You can set up a payment type for Checks to stop the cursor at the Check Number field on the Enter Payments screen to prompt the user to enter a check number.

Stop at payor field

A payor is the person who is paying a bill. You can set up a payment type to stop the cursor at the Payor field on the Enter Payments screen to prompt the user to enter a payor name.

Use this payment type to give change

Change is the money that you return when a payment exceeds the amount due. At least one payment type must be set up to allow change.