How do I batch print checks?

Overview

Set up Check on Demand to enter one or more checks and then print all of the checks later.

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Before you get started
1. Setting up Check on Demand for batch-printing checks
Step 1: Entering checks for batch-printing checks
Step 2: Printing checks as a batch

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Learn how to enter checks for batch-printing checks and then batch-print checks (8m34s) (using Redisplay to review checks, editing a check entry, and printing a batch of checks)

Updated 19Jun2018

Before you get started

Setting up Check on Demand for batch-printing checks

1. Open Connect Check on Demand > Organization > Organization.

2. Remove the checkmark from the Require a Check Number checkbox.

3. Click Save (CTRL+S).

The default setting is set up for batch-printing checks.

Updated 19Jun2018

Step 1: Entering checks for batch-printing checks

1. Open Connect Check on Demand > Checks > Enter Checks.

The Options dialog box displays.

2. Enter the Check Date.

This is the date that prints on the check. If you're entering checks today but you plan on printing the checks tomorrow, you can enter the future date as the Check Date so the future date will print on the check.

3. Set up the Allow Checks to be Updated to the General Ledger checkbox.

When this checkbox is selected, the checks will update to the General Ledger to credit the bank account and debit the GL account that you use when you enter the check. Make sure you enter the journal code to post checks (CDC, etc.).

When this checkbox is not selected, you can enter checks but the checks will not be updated to the General Ledger. For example, when you enter checks that need to be printed immediately but you know that later you will need to enter the checks as a manual check in Accounts Payable.

4. Do not select the Print Checks checkbox.

5. Click OK.

The Enter Checks screen displays.

Remember: When you're batch-printing checks, the check number is zero (0) because the check number will be assigned when the check prints.

6. Enter the check information as usual.

7. Click Save (CTRL+S).

The check is saved. Repeat steps 6 and 7 until you've entered all of the checks in the batch.

Updated 19Jun2018

Step 2: Printing checks as a batch

1. Open Connect Check on Demand > Checks > Checks.

2. Select the Check Issue Date for the check batch.

3. Enter the Beginning Check Number.

Note: Make sure the beginning check number matches the check number of the check stock.

4. Click Preview (CTRL+Q).

This step is optional. Using the preview pane to review the checks that will be printed gives you one last opportunity to catch any errors before the checks are printed.

5. If everything looks good, click the Print button on the Preview pane.

The checks are printed.

Updated 19Jun2018