Enter Checks

Here's why it's important

Maintain accurate financial records. Each check represents an outflow of money. Recording it ensures your general ledger, bank account, and expense accounts reflect the true financial position of the organization.
Track payments to vendors or employees. Entering checks allows you to document who was paid, for what purpose, and on what date. This helps in managing vendor relationships and payroll records.
Bank reconciliation. Checks must be entered to reconcile your books with bank statements. Unenetered checks can result in discrepancies and make it harder to identify errors or fraud.
Budget control. Recording check record provides an audit trail for internal reviews or external audits. It shows proof of payment and justification for expenses.
Compliance. For government entries, enter checks ensures compliance with reporting requirements and financial regulations.
Cash flow management. Knowing which checks have been issued (but not yet cleared) helps in forecasting available cash and preventing overdrafts.

Example

If you write a check for a utility bill and don't enter it, your software may show more cash on hand than is actually available. This can lead to overspending or bounced payments.

In this section:

How do I enter checks?

How do I delete checks?

How do I enter a check and print it immediately?

How do I enter a check for a new payee?

How do I redisplay checks?

Check on Demand - Refresher Training (50m43s)

Troubleshooting

I need to delete a check that has been updated to the GL. How do I do that?

I want to print checks in batch form, but the Check Number field won't allow zero as a check number. How do I fix it?