How do I balance court collections?

If you are using Cash Receipting to receipt court payments, follow these instructions to balance court payments and cash bail receipted.

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How do I balance court collections?
1. Daily
  1. Step 1. Balance court payments and cash bail receipted
  1. Step 2: Update payments
  1. Step 3: Balance the Cash Receipting Updated Report to the Court Management Payment Register
  1. Step 4: Set up new trusts for payments receipted to the Cash Bail category in Cash Receipting
  1. Step 5: Balance the Trust Activity - New Cash Bail Report to the items receipted in the Cash Bail category
1. GL clerk (recommended)

Daily

Once a day, complete these tasks.

Step 1. Balance court payments and cash bail receipted

1. Print the Cash Receipting Payment Register for the current date. (Connect Cash Receipting > Reports > Payment Register)

2. Print the Cash Receipting Receipt Register for the current date. (Connect Cash Receipting > Reports > Receipt Register)

3. Do the payments received on the Payment Register match the payments on the Receipt Register?

Yes, the report totals match. That's good news. Move on to the next step.
No, the report totals do NOT balance. Track down the missing payment or receipt and then use Cash Receipting to enter the missing information. The report totals must balance before you continue.

Step 2: Update payments

Run Connect Cash Receipting > Payments > Update Payments to update court payments to the Court Management application. Set the Print option to select Report. You'll need the Update Payments Report for Step 3.

Step 3: Balance the Cash Receipting Updated Report to the Court Management Payment Register

1. Print the Court Management Payment Register for the current date. (Connect Court Management > Reports > Payment Register)

2. Does the Cash Receipting Update Payments Report (from Step 2) balance with the Court Management Payment Register?

Yes, the reports balance. You're good. Move on to the next step.
No, the reports do NOT balance. Start by comparing the case number and the payment amount on both reports to ensure that each payment has updated correctly.

If the amount is different, use Case > Enter Payments to display the case number so you can edit the sequence.

Is there a missing payment? Use Case > Enter Payments to add the payment to the case.

If you are using Cash Receipting to accept court payments, you can also use Cash Receipting > Payments > Update Payments to update a missing receipt to the Court Management application.

Step 4: Set up new trusts for payments receipted to the Cash Bail category in Cash Receipting

Is there a category set up for Cash Bail in Cash Receipting? If there is a Cash Bail category, complete this step. If a Cash Bail category is not set up in Cash Receipting, you're done. You can skip this step and Step 5.

Use Connect Court Management > Cases > Setup Trusts to add the cash bail information to a case.

Step 5: Balance the Trust Activity - New Cash Bail Report to the items receipted in the Cash Bail category

Print the New Trust report for the current date.

Do this...

1. Print the Payment Register for the current date. (Connect Court Management > Reports > Payment Register)

Note: You can also substitute the Payment Register, which includes new trust amounts, for the New Trust Report.

2. Does the new cash bail on the New Trusts Report match the items receipted in the Cash Bail category from the Cash Receipting Updated Payments Report (from Step 2)?

Yes, the reports balance. You're done.
No, the reports do NOT balance. Begin by comparing the trust amount to the trust amount on the Cash Receipting Payment Register. If the amount is not correct, or the trust is missing, use Cases > Setup Trusts to modify the amount or add the missing trust.

If there are extra trusts, use Cases > Setup Trusts to delete them.

GL clerk (recommended)

Each day send the GL clerk a copy of the Cash Receipting Receipt Register.

If you do not use Update General Ledger to create entries, use the register to balance the total payments receipted to the Court Payment category and to the Cash Bail category in order to make the appropriate journal entries into the appropriate GL accounts in the CR journal.

If Court Management and General Ledger balance to the Cash Receipting reports each day, then amounts at the end of the month should also balance. The final totals reflected on the Court Collections Summary report and Trust Activity report will balance to the GL entries.

Update payments to General Ledger

1. Open Connect Court Management > Organization > Update General Ledger.

2. Fill in the options on the form. Use the sections in this help topic to fill in each field. The fields are listed in alphabetical order.

3. Click GO (CTRL+G).