How do I add/remove an alternate order?

An alternate order refers to a sentence given to a defendant by a judge instead of or in addition to the assessed fine. The most common examples of alternate orders include jail time and community service.

Use Set up Alternate Orders to add an alternate order to a case. Then, use Enter Alternate Order Dispositions to enter what happened to the alternate order as the final settlement of the alternate order.

Step 1: Set up alternate orders

Add a transaction to record the alternate order. An alternate order refers to a sentence given to a defendant by a judge instead of or in addition to the assessed fine.

Do this...

1. Open Connect Court Management > Cases > Setup Alternate Orders.

2. Fill in the options on the form. Use the sections in this help topic to fill in each field. The fields are listed in alphabetical order.

3. Click Save .

The alternate order is saved.

Step 2: Enter alternate order dispositions

Use Enter Alternate Order Dispositions to record the final outcome for an alternate order.

Do this...

1. Open Connect Court Management > Cases > Enter Alternate Order Dispositions.

2. Fill in the options on the form. Click here for more information.

3. Click Save .

The alternate order disposition is saved.

Change an alternate order

You can also use Setup Alternate Orders to edit or delete alternate order transactions without leaving Modify Existing Cases.

Do this...

1. Open Connect Court Management > Cases > Modify Existing Cases.

2. Use the Lookup bar to enter a case number. Press Enter.

3. Click the Alternate Orders tab.

4. Click the Down button to display the menu with additional options.

5. Select Modify Sequence from the menu.

6. Now, you can edit the sequence properties.

The updated alternate order is saved.

Delete an alternate order

You can also use Setup Alternate Orders to edit or delete alternate order transactions without leaving Modify Existing Cases.

Do this...

1. Open Connect Court Management > Cases > Modify Existing Cases.

2. Use the Lookup bar to enter a case number. Press Enter.

3. Click the Alternate Orders tab.

4. Click the Down button to display the menu with additional options.

5. Select Delete Sequence from the menu.

The alternate order is deleted.

Set up alternate order defaults

Use Options (F12) to set up the program's default properties. These properties give you a way to change how information is displayed and choose the default settings. You can change the

Set up code
Disposition code

How do I change the default field value?

1. Click Options (F12).

2. Click the Alternate Orders tab.

3. Enter the default values for each field.

Options

Action

A follow-up action refers to an action or event that results from a previous action. Use the Action drop-down list to select a follow-up action to perform.

Amount

Use Amount to enter the alternate order amount.

Code

The code is a series of numbers or characters the application uses to make it easier to enter offenses, violations, dispositions, comments, and so on. For example, 1000 (Speeding Violation), 18656 (Failure to Obey Rules of the Road), OF (Original Offense), OS (Offense Surcharge, PARK (Parking Ticket), etc.

The default setup code is the code that displays in the Code field for creating a new alternate order.

How do I change the default alternate order code?

1. Click Options (F12).

2. Click the Alternate Orders tab.

3. Use the Default Setup Code field to enter a code for setting up alternate orders.

Date

The Date is the date the system will use to record the transaction.

Description

A description is a word or phrase that describes the character or features of the record.

Do you want to use the default description?

Yes, I want to use the default description. Continue to the next field.
No, I want to use a different description. Click on the Description field, and then type in a new description.

Dispositions

A disposition is the final settlement, the outcome or final judgment, of a case. Use the options on the Dispositions tab to record the disposition for the alternate order.

How do I set the default disposition code?

1. Click Options (F12).

2. Click the Alternate Orders tab.

3. Use the Default Disposition Code field to enter the disposition code for disposing alternate orders.

Due date

The due date is the date when the alternate order must be completed. The Alternate Order Report uses the date stored in this field to select alternate orders. If the Due Date field is empty, the report will not include the alternate order even if the alternate order matches the rest of the report's selection criteria.

Follow-up date

The follow-up date is the date when the follow-up action will occur.

Hours

An hour refers to a unit of time that is 60 minutes long. Use the Hours field to enter the number of hours ordered by the judge.

In lieu of payment

In lieu of payment refers to credit given for community service or jail time. Since a payment is not received, the routine will create an adjusting entry for the fine amount.

Quantity assigned

The quantity assigned is the number of hours/days required to complete the alternate order. Use Quantity Assigned to enter a number. Then, use the Quantity Assigned drop-down list to select a unit of time.

Rate

A rate is a charge, payment, or price fixed according to a ratio, scale, or standard. When the option to accept hours worked In Lieu of Payment, use the Rate field to enter the rate per hour/day. The system will use the rate to calculate the alternate order quantity that has been completed.