Send a direct payment to a vendor's account.
The ACH file is an electronic direct deposit file that you create and send to the vendor's bank for processing. The ACH file instructs the bank how much to transfer and where to send it.
1. Open Connect Accounts Payable > Vendors > Create ACH File.
2. Select the Check Issue Date.
Choose the Check Issue Date assigned to the checks that you wish to include in the ACH file.
3. Enter the Deposit Date.
The deposit date is the date the ACH file will be processed by the bank. Enter the current date or a date that occurs within the next 60 days.
4. Set up the Include Prenotices Only checkbox.
A prenotice, or prenotification, is a test to ensure bank routing information is accurate. During the prenotification phase the direct deposit is not executed and the employee/vendor will receive a regular paycheck.
If the prenotification is successful, then the direct deposit will begin the following period. If the prenotification is not successful, you need to contact the employee/vendor to correct the error. Then, the prenotification test is repeated until the test is successfully completed.
Do you want to test prenotices?
Yes, create an ACH file to test prenotices. Click to select Include Prenotices Only. The routine will include only prenotifications.
No, create a normal ACH file. Click to deselect Include Prenotices Only. The routine will include only checks for accounts that have cleared the prenotification stage.
5. Set up the Create Transfer File checkbox.
A transfer file is the file of direct deposit recipients that will be sent to the bank to process direct deposits.
Do you want to create a transfer file?
Yes, create a transfer file and print a report. Click to select Create Transfer File. Then, fill in the rest of the fields under the Create Transfer File checkbox.
No, do not create a transfer file, just print a report. Click to deselect Create Transfer File.
6. Define the sorting option.
The report order is the method for arranging data on the report.
What is the report order?
Order data by vendor number. Click to select Vendor Number.
Order data by vendor name. Click to select Vendor Name.
7. Click GO (CTRL+G).
Connect uses the selected options to create the ACH file.