Step 12. Create electronic 1099 file

Accounts Payable Year-end Checklist

Depending on the size of your organization, you may need to file electronically with the state and federal government.

How many returns are you filing at your site?

9 or less. Filing electronically is optional for your site. You can complete this step to file electronically, or you can skip to Step 13: Back Up Accounts Payable Data.
10 records or more. Corporations who file 10 or more information returns for any calendar year must file electronically. You’ll need to complete the instructions in this section.

Does your state require you to file 1099s electronically?

If you're state requires you to file 1099s electronically, you'll need to set up the state information on the States tab in the Government Reporting Organization table (Government Reporting > Organization > Organization), and then add the state to the recipient. For assistance, contact Caselle support at (800) 243-9875. To learn more, see also the help topics titled How do I add/delete a state?

Before you get started

You will need to submit Form 4419 (Application for Filing Information Returns Electronically) to request authorization to file electronically with the IRS. When you have been approved, the IRS will assign and send a Transmitter Control Code to you. You should submit Form 4419 at least 30 days before the electronic filing due date to process the current year.
You will also need the Create Electronic 1099 File module. If you cannot click on the link to Create Electronic 1099 File in the Government Reporting module, you may need to contact your client relationship manager at (800) 228-9851 to purchase it.

Link to Create Electronic 1099 File

I know we purchased the Create Electronic 1099 File module. Why can’t I click the Create Electronic 1099 File link? Try checking User Security to see if your user profile allows you to access the Create Electronic 1099 File module. You may need to work with your IS/IT administrator.

How do I set up the electronic file?

You need to set up the options to file electronically on the Federal tab in the Organization table. If you set up electronic filing in Step 8. Verify the 1099 Organization Information, you do not need to complete this step.

Do this...

1. Open Connect Accounts Payable > Government Reporting > Organization.

2. Click the Federal tab.

3. Click the Electronic Filing subtab.

4. Fill in the section titled 1099 Contact Information on the Electronic Filing tab.

You do not need to fill in the rest of the fields on the Electronic Filing tab. Those fields are only required if you plan on filing W-2s electronically.

1099 Contact Information on the Electronic Filing tab in Government Reporting

5. Click Close (CTRL+F12).

The 1099 contact information for filing electronically are saved. Continue to Step 12a. Select tax year and file path.

202011, 2020Dec16