How do I turn on the General Ledger interface?

Allow Accounts Payable to post transactions to General Ledger.

Accounts Payable can update transactions to the General Ledger if General Ledger is installed and the General Ledger interface is set up.

In this Topic

How do I turn on the General Ledger interface?

Before you get started

Install and set up General Ledger.

Setting up the General Ledger interface

1. Open Connect Accounts Payable > Organization > Organization.

2. Click to select the Interfaces tab.

3. Click to select the General subtab.

4. Use the Interface menu to select the version of General Ledger.

5. Use the Update Method menu to select the update method the organization uses to post transactions to the General Ledger.

6. Enter the GL accounts for Accounts Payable, Encumbrance Reserve, Freight, Discount, Sales Tax, Federal Withholding, and Void Check.

7. Click Save (CTRL+S).

The General Ledger interface is set up. Accounts Payable will make available all of the options and tools for updating transactions to the General Ledger.

Using the invoice date to set the GL period

The GL Period is the period the system will use to record the transaction. This option is only available when the GL Interface is Caselle 4.x. You can set up Connect so it uses the invoice date to select the GL period.

Do you want to use the invoice date to set the GL period?

Use the invoice date to determine the GL period to post the transaction. On the Interfaces tab > General Ledger subtab, click to select Use Invoice Date to Set GL Period. This option will disable the GL Period field on the Enter Invoices form.
Allow the user to select the GL period to post the transaction. On the Interfaces tab > General Ledger subtab, click to deselect Use Invoice Date to Set GL Period. This option will make the GL Period field available on the Enter Invoices form.

Allowing activity reporting

Use an Activity to track transactions in the General Ledger and other Caselle subsystems that interface to the General Ledger. Activity reporting allows other users to use Caselle applications to assign a GL activity number to a transaction.

Do you want to link transactions that are created in Accounts Payable to GL activity codes?

Yes, allow users to enter GL activity codes. On the Interfaces tab > General Ledger subtab, click to select Allow Activity Reporting. This option makes the GL Activity field available to users.
No, do not allow users to enter GL activity codes. On the Interfaces tab > General Ledger subtab, click to deselect Allow Activity Reporting. This option makes the GL Activity field unavailable to users.

Using a budget warning

A budget warning displays on the screen when a user needs to know information that may affect a user's decision to perform an action.

Do you want to display a warning message on the screen when the requested amount is greater than the budgeted amount?

Yes, display a warning. On the Interfaces tab > General Ledger subtab, click to select Use Budget Warning. What is the percent over the budgeted amount that will display the warning message? Use the Allow [ _ ] Percent Over Budget to enter a percent. Do you want to allow a user with the appropriate password to override the warning to enter an over budget amount? Click to select Require Password to allow a user that has a password to enter the amount, or deselect the checkbox to prevent any user from entering an over budget amount.
No, do not display a warning. On the Interfaces tab > General Ledger subtab, click to deselect Use Budget Warning.