Enter Invoices - Split distributions

A split distribution refers to dividing the total amount of an invoice across multiple general ledger (GL) accounts, departments, or funds. This useful when the expense relates to more than one area of the organization.

Example

You receive an invoice for $1,000 from a vendor for office supplies used by two departments.

$600 for the marketing department
$400 for the HR department

Instead of charging the full $1,000 to one GL account, you split it:

$600 to the GL account for the marketing department
$400 to the GL account fore the HR department

Why use a split distribution?

To accurately reflect how costs are shared across departments or funds
To ensure proper budget tracking and reporting
For compliance with accounting or grant rules that require detailed expense allocation

Use split distributions to

Enter multiple line items with different amounts.
Assign each line a separate GL account or department code.
Automate complex distributions.

In this section:

How do I set up a vendor with a split distribution?

How do I use a multiple split distribution set to enter an invoice?