How do I set up invoice entry options?

Change the options for entering invoices.

When you launch Enter Invoices, Connect displays the Options form. You can use the Options form to change the input date, GL period, Batch, Bank, and so on. The options that you select will determine the how and where the invoice entry transaction is saved. If you need to make a different selection later, click Options (F12).

Input date

The Input Date is the date the system will use to record the transaction.

Do you want to use the current date as the input date?

Yes, I want to use the current date. This is the default setting.
No, I want to use a different date. Click Options (F12). Then, click on the Date field to enter a MM/DD/YYYY.

GL period

The GL Period is the period the system will use to record the invoices. This option is only available when the GL Interface is Caselle 4.x. You will not see this field if you are using Cash basis update method.

Do you want to use the current period as the GL period?

Yes, I want to use the current GL period. This is the default setting.
No, I want to use a different GL period. Click Options (F12). Then, click on the Date field to enter a MM/DD/YYYY or select it from the drop-down list. You can select any GL period that is open in the General Ledger.

Batch

Some organizations assign a batch number or code to all of the invoices that are entered together. Usually, when your organization has more than one person entering invoices at the same time. You can assign a batch number to each of those users so they can process reports based on their batch number.

Is there a batch number?

Yes, there is a batch number. Click Options (F12). Then, use the Batch field to enter the batch number. For example, MM-BB where "MM" is the two-digit month and "BB" is the batch number that is assigned to you.
No, there is not a batch number. Leave the Batch field blank.

Bank

A bank is an establishment for the custody or exchange of funds. Select the bank you will use to process invoices. Usually, the bank field is left blank so you can select which bank you will use to pay the invoice.

Which bank will be processing invoices?

I want to use an existing bank. Next, select a bank from the Bank drop-down list. When you select the bank, Connect will use the selected bank to pay the invoice.
I want to select the bank for each invoice. Leave the Bank field blank.
Show me more information about the bank. Click Additional Information, this button is located at the end of the Bank field.

Save invoice when the field is entered through

You can set up the default options to save the invoice when you enter a blank value in the description, GL account, or GL activity.

Default current date for invoice date

Use the current date as the default value for the invoice date. You can replace the default date when you set up or modify an invoice.

Update the associated PO detail when the invoice detail is modified

Set up the default options to use the quantities, amounts, totals, and so on that are recorded on the invoice to update the purchase order detail so the information saved on it will match the invoice detail.

Add asset

See the help topic titled How do I create new asset records from an invoice?

Inventory options

See the help topic titled How do I update invoice entries to Materials Management?

Invoice copy fields

Select the field values on the current invoice to copy to the new invoice. When you save the invoice, Connect will copy the selected field values into the fields on the invoice form for the new invoice.

Invoice detail copy fields

Select the field values on the current invoice detail to copy to the new invoice detail. When you save the invoice detail, Connect will copy the selected field values into the fields on the invoice detail form for the new invoice detail.

Store a document when saving

Not available.