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A transfer file is the file of direct deposit recipients that will be sent to the bank to process direct deposits.
Do you want to create a transfer file?
Yes, I create a transfer file. Click to select Create Transfer File. Then, fill in the options listed below the Create Transfer File checkbox.
No, I do not want to create a transfer file. Click to deselect Create Transfer File.
Use the Transfer filename to enter the name assigned to the transfer file.
What do you want to do?
I want to create the transfer file in the default directory. Use the Transfer File Name field to enter the filename followed by the extension, such as .txt. Example: filename.txt
I want to create the transfer file in a different directory. Use the Transfer File Name field to include the drive letter and directory followed by the filename and extension. Example: a:\directory\filename.txt
The deposit date is the date the system will use to record the transaction.
Do you want to use the current date as the deposit date?
Yes, I want to use the current date. Continue to the next step.
No, I want to use a different date. Click on the Deposit Date field to enter a MM/DD/YYYY.
The organization's offset record is the routing number and account number that belongs to the organization.
Do you want to include the organization's offset record in the ACH file?
Yes, add the organization's offset record to the ACH file. Click to select Include Organization's Offset Record.
No, create the ACH file without the organization's offset record. Click to deselect Include Organization's Offset Record.
A prenotice, or prenotification, is a test to ensure bank routing information is accurate. During the prenotification phase, the direct deposit is not executed and the employee/vendor will receive a regular paycheck.
If the prenotification is successful, then the direct deposit will begin the following period.
If the prenotification is not successful, you need to contact the employee/vendor to correct the error. Then, the prenotification test is repeated until the test is successfully completed.
Do you want to include prenotification employees?
Yes, add prenotification employees to the ACH file. Click to select Include Prenotification Amounts Only.
No, do not add prenotification employees to the ACH file. This file contains only employees with an active direct deposit status. Click to deselect Include Prenotification Amounts Only.
A pay period is the interval in which you choose to pay your employees. For example, a pay period may occur weekly, semi-monthly, monthly, quarterly, or annually. Use this field to select the pay period for recording the direct deposit transactions that will be created when you run this routine.
Do you want to record direct deposit transactions in the current period?
Yes, I want to use the current period to record transactions. This is the default setting. Continue to the next step.
No, I want to record transactions in a different pay period. Use the Pay Period drop-down list to change the pay period.
Use Recreate Transfer File for All Employees to include checks that have been included in a previous ACH file in the current ACH file.
Are you including checks that have been included in a prior ACH file?
Yes, this file includes checks that have already been sent. Click to select Recreate Transfer File for All Employees.
No, this file includes only checks that have not been sent. Click to deselect Recreate Transfer File for All Employees.
The report order is the method for arranging data in the ACH file.
How do you want to order the report?
Order the report by employee number. Click to select Employee Number.
Order the report by employee name. Click to select Employee Name.
In Caselle, the Selection Criteria allows you to choose which information to include in routines and reports and display in transaction grids.
Uppercase letters look like this: THIS IS ALL UPPERCASE. Use this option to determine the type of letters that you will use in the ACH file.
Do you want to use all UPPERCASE letters?
Yes, use all UPPERCASE letters. Click to select Uppercase Transfer File.
No, send the file as is. Keep capitalized letters and lowercase letters exactly as they appear in the file. Click to deselect Uppercase Transfer File.
A warning will print on the report:
If transactions for an employee have already been created in a previous session.
If the employee amounts exceed the available net pay.